---
title: Add Purchase
description: "**Purpose of this procedure:**To record a new purchase from a supplier, add products to inventory, and document the expense in the accounting system. ## Steps to add purchases: **❶ From the main interface** - From the program's main menu, click…"
url: "https://bill.sa/en/help/add-purchase/"
updated: "2026-09-28"
category: General Settings
---

# Add Purchase

**Purpose of this procedure:**To record a new purchase from a supplier, add products to inventory, and document the expense in the accounting system.

## Steps to add purchases:

**❶ From the main interface**

- From the program's main menu, click on the **"Purchases"** option.

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٦.٢٣.١٧-م-1024x640.png)

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**❷ Add purchases**

- From the purchases list, click the **"Add Purchase"** or "+ New" button.

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٥.٥٨.٤٥-م-1024x640.png)

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**❸ Filling in basic information**

- Fill in the following fields:

**The Supplier**

- Select the supplier from the drop-down list.
- If the supplier does not exist, click the **plus sign (+)** next to the field to add it directly.

**The Branch**

- Select the branch associated with the purchase (if you have more than one branch).

**Purchase Status**

- Specify the invoice status (e.g., Received, Pending, or Ordered).

**the date**

- The date is usually present automatically (today's date).
- You can modify it as needed.

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٥.٥٨.٥٩-م-1024x640.png)

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**❹ Product Selection**

- Scroll to the bottom of the page.
- Search for the desired product and add it to the shopping list.
- Important note: The product must have the **“Inventory Management” option enabled** so that the quantity is automatically updated upon purchase.
- If the product does not exist, you can add it using the **plus sign (+)** next to the product field.

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٧.٢٣.٣١-م-1024x640.png)

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٧.٢٦.٣٧-م-1024x640.png)

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**❺ Enter the quantity**

- Enter the quantity you purchased in the designated field (e.g., 10, 20, etc.).

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٦.٠٠.٢٦-م-1024x640.png)

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**❻ Preservation**

- After verifying all data and quantities, scroll to the bottom of the page.
- Click the **"Save"** button.

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٦.٠٠.٣٥-م-1024x640.png)

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**❼ Confirmation Message**

- After clicking "Save," a message will appear at the **top of the page** (usually in green) stating:
- ✅ **"Purchase added successfully."**

![](https://bill.sa/wp-content/uploads/2026/08/‏لقطة-الشاشة-٢٠٢٦-٠٨-٠٦-في-٦.٠١.٢٩-م-1024x640.png)

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**Result:**✅ The purchase transaction was successfully recorded, and the inventory was automatically updated with the new quantity.

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## ⚠️ Important Notices:

- **Ensure you enter the correct quantity:** The quantity directly affects the inventory balance, so any error will lead to discrepancies in the balances.
- **Ensure you select the correct supplier:** If you add a new supplier, make sure to enter all their details correctly.
- **Enable inventory management for the product:** If inventory management is not enabled for the product, the quantity will not update automatically. Ensure it is enabled in the product settings.
- **Review Prices:** Make sure the purchase price entered is correct, as it affects the cost of the product and future sales profits.
- **Invoice Status:** Select the correct status (Paid / Unpaid) to accurately document the financial transaction.

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## 💡 Additional tips:

**📌 Quickly add a new resource**

- Use the **plus sign (+)** button next to the supplier field to add it without leaving the screen.

**📌 Quickly add a new product**

- Use the **plus sign (+)** button next to the product field to add it directly.

**📌 Check inventory after saving**

- After saving the invoice, check the product quantity in the product list to verify the update.